This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

YOUR DATA

We will collect the following personal data: your name, date of birth, address, nationality and National Insurance number, and (optionally) your contact details.

Purpose

The purpose for which we are processing your personal data is:

To process your application to register to vote, and (where you provide contact details) to communicate with you about your registration.

The legal basis for processing your personal data is:

Because processing is necessary for the exercise of a function of a government department. That function is to facilitate online applications to register to vote in order to improve democratic engagement.

Recipients

We may share your name, date of birth and National Insurance number with the Department for Work and Pensions (DWP) so they can check your details against their records and make sure you are who you say you are.

We will also share your data with your local Electoral Registration Office. They may use the data for the purposes of communicating with you about your registration, their broader registration duties and in any other ways set out in their Privacy Notice. Click here to find your Local Electoral Registration Office and their Privacy Notice.

Your personal data will also be processed by our IT infrastructure, and thus will be shared with our suppliers who are our data processors.

This includes if you contact the Register to Vote service with a query or send feedback about the service.

We run the service in line with data protection legislation. This means, for example, that your information won't be shared with anyone else - unless sharing is allowed or required by law, such as for crime prevention purposes.

Publication of your information

Everyone's name and address goes on the full version of the electoral register once their application to register is successful. Your name and address will be publicly available if you register to vote.

The full version of the register is usually used for:

But your name and address will be available to anyone who wishes to look at the register.

You may, when you register to vote, decide to be on the 'open register' (also known as the edited register). The 'open register' means that your information is publicly available for anyone seeking to verify your identity, or use the data for other purposes, such as direct marketing. Anyone choosing to use the public data will be legally responsible for ensuring that they comply with the law, including informing you of what they intend to do with it. Find out more about the difference between the 'open register' and the electoral register.

Retention

Your data is deleted by this registration service once your application to register to vote is processed by your respective Electoral Registration Officer. We will delete your data 14 days after the ERO processes your application.

Information published in the full or edited register will be placed in the public domain, and may remain there indefinitely. Find out more information from your local Electoral Registration Office privacy notice.

Origin of data

Your personal data were provided by you, or provided by your local Electoral Registration Officer on your behalf.

YOUR RIGHTS

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

INTERNATIONAL TRANSFERS

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

CONTACT DETAILS

The data controller for personal data used to register is the Cabinet Office. Where personal data is passed to Electoral Registration Offices, they be will be the responsible data controller.

The contact details for the Cabinet Office are:

Cabinet Office
70 Whitehall
London
SW1A 2AS
0207 276 1234
publiccorrespondence@cabinetoffice.gov.uk

The contact details for the Cabinet Office’s Data Protection Officer are:

Stephen Jones
Data Protection Officer
Cabinet Office
70 Whitehall
London
SW1A 2AS
dpo@cabinetoffice.gov.uk

The Data Protection Officer provides independent advice and monitoring of Cabinet Office's use of personal information.

COMPLAINTS

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF
0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Cookies

While you are using the Register to Vote digital service, we store a small encrypted file on your computer called a cookie, which stores the personal information you enter while you complete the application. No other person, organisation or website is able to read the contents of this cookie.

We delete the cookie containing your encrypted personal information after 20 minutes, when you close your browser or when you finish your application.