This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

YOUR DATA

We will collect the following personal data: your name, date of birth, address, nationality and National Insurance number,

Purpose

The purpose for which we are processing your personal data is:

To process your application to register to vote.

The legal basis for processing your personal data is:

Because processing is necessary for the exercise of a function of a government department. That function is to facilitate online applications to register to vote in order to improve democratic engagement.


Recipients

We may share your name, date of birth and National Insurance number with the Department for Work and Pensions (DWP) so they can check your details against their records and make sure you are who you say you are.

We will also share your data with your local Electoral Registration Office.

Your personal data will also be processed by our IT infrastructure, and thus will be shared with our suppliers who are our data processors. This includes if you contact the Register to Vote service with a query or send feedback about the service.

We run the service in line with data protection legislation. This means, for example, that your information won't be shared with anyone else - unless sharing is allowed or required by law, such as for crime prevention purposes.

Retention

Your data is deleted by this registration service once your application to register to vote is processed by your respective Electoral Registration Officer. We will delete your data 7 days after the ERO processes your application.

The ERO does retain some of your data such as DOB and nationality, in addition to that which is on the electoral register. In Northern Ireland the National Insurance number is also retained by the ERO. Find out more information about your Local Electoral Registration privacy policy.

The electoral register

Everyone's name and address goes on the full version of the electoral register once their application to register is successful. Your name and address will be publicly available if you register to vote.

The full version of the register is usually used for:

  • elections
  • preventing and detecting crime
  • checking applications for loans or credit
  • But your name and address will be available to anyone who wishes to look at the register.

    You may, when you register to vote, decide to be on the 'open register' (also known as the edited register). The 'open register' means that your information is publicly available for anyone seeking to verify your identify, or use the data for other purposes, such as direct marketing. Anyone choosing to use the public data will be legally responsible for ensuring that they comply with the law, including informing you of what they intend to do with it. Find out more about the difference between the 'open register' and the electoral register.


    Origin of data

    Your personal data were provided by you, or provided by your local Electoral Registration Officer on your behalf.

    Cookies

    While you are using the Register to Vote digital service, we store a small encrypted file on your computer called a cookie, which stores the personal information you enter while you complete the application. No other person, organisation or website is able to read the contents of this cookie.

    We delete the cookie containing your encrypted personal information after 20 minutes, when you close your browser or when you finish your application.

    YOUR RIGHTS

    You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

    You have the right to request that any inaccuracies in your personal data are rectified without delay.

    You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

    You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

    You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

    You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

    You have the right to object to the processing of your personal data.

    INTERNATIONAL TRANSFERS

    As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

    COMPLAINTS

    If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

    Information Commissioner's Office
    Wycliffe House
    Water Lane
    Wilmslow
    SK9 5AF

    0303 123 1113
    casework@ico.org.uk

    Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

    CONTACT DETAILS

    The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

    Cabinet Office
    70 Whitehall
    London
    SW1A 2AS
    0207 276 1234
    publiccorrespondence@cabinetoffice.gov.uk